TalenTrust

Part-time Executive Assistant

Job ID
2017-3240
US-IL-Chicago

Job Description

Job Title:  Executive and Personal Assistant - "Director of Everything" 

Reports To:  Mikki Williams, CSP, CPAE

Location:  Chicago – Gold Coast – Michigan Ave

 

 

Apply directly at www.TalenTrust.com – click the "Opportunities" tab

 

COMPANY OVERVIEW

Mikki is a global celebrity speaker and serial entrepreneur. She is a sole proprietor who runs several other businesses under the umbrella of MWU. A Certified Speaking Professional and an inductee into the Speaker Hall of Fame, less than 1% of all speakers earn this distinction. Mikki was named FAVORITE SPEAKER in Meetings and Conventions Magazine along with Tony Robbins, Bill Gates, Colin Powell, Jay Leno and more. In addition to speaking, Mikki is an executive speech coach through her Coaching, etc division.  She runs Speaker Schools monthly around the country, The Mkki Mouth Club, Keynote Kamp, Outrageous Orators and leads two executive peer groups for Vistage International, the world’s largest executive organization.

 

POSITION SUMMARY

Mikki Williams is looking for an Executive AND Personal Assistant to work PART TIME 2-3 days/week for a total of 15-25 hours/week in her dedicated home office. This an ongoing 1099 independent contractor position with considerations for growth. This is a great opportunity for an experienced professional looking for an incredibly fascinating, interesting and rewarding part-time role. You will have the opportunity work with a dynamic professional in an exciting field and help with all facets of her businesses. Mikki is fun, well connected, a brand in her field and always appreciative of the efforts of those around her. This is an ideal opportunity for someone who wants a challenging, creative, flexible environment.

 

PRINCIPAL DUTIES AND RESPONSIBLITIES 

  • General
     Relieve Mikki of administrative detail, all projects
     Update and chase delegated tasks to ensure progress to deadlines
     Take initiative in Mikki’s absence
     Handle all phone and email inquiries when Mikki travels internationally and manage travel accounts.
     Manage recurring events on time and in priority
     Create monthly ezine, weekly eblasts
     Prep all info for monthly bookkeeper
  • Calendar/Travel
     Handle all calendar requests, both internal and external
     Manage priorities and conflicts
     Provide detailed information in calendar event notes
     Provide detailed trip itinerary
     Prepare, submit, and track expense reports
  • Event/Marketing Support
     Send all contracts and info for all speaking engagements. 
     Coordinate event details with local hosts
     Follow up

 

QUALIFICATIONS

  • Work experience in an administrative or personal assistant capacity
  • Must be Mac proficient and own their own Mac
  • Familiarity with commonly used business software applications and systems, Word, Excel, Adobe, Photoshop…
  • Excellent communication skills: intrapersonal, phone, email, etc.
  • Optimistic, friendly, helpful attitude, proactive, decisive
  • Ability to work effectively alone, self motivated
  • Extremely well organized and detail oriented
  • Will take initiative to research issues, learn new things, and solve problems on your own
  • Ethical, trustworthy, reliable

 

 

COMPENSATION

This is a 1099 ongoing contract position that will pay a competitive hourly rate based on skills and experience.

 

ABOUT US

TalenTrust works with rapidly growing, middle market companies who value their people.  We are our client’s recruitment partner and identify exceptional talent to accelerate their growth.  Unlike traditional staffing models, our recruitment process ensures full integration to capture a client’s culture and employment brand.  We provide a personalized and collaborative value proposition to both the candidate and client.

 

Find out more about us by visiting our website www.TalenTrust.com.

 

TalenTrust and our partners are Equal Employment Opportunity (EEO) employers and welcome all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.

Keywords:  personal assistant, travel arrangements, newsletter, client service, part-time, 1099, independent contractor, administrative assistant, office manager, scheduling, Microsoft Office

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